Overview
Provides Construction Department with administrative support, such as general office duties, data entry, construction coordination and administration and/or problem resolution.
Company Overview: Beazer Homes is committed to employee wellbeing and life-work balance, offering development opportunities, a flexible time-off program, and an industry leading parental leave policy.
Primary Duties & Responsibilities
- Input on-site data into JD Edwards, and other systems/databases; assist with Variance PO process.
- Setup and maintain project files; prepare on-site construction schedules for all projects.
- Maintain progress report; track all checklist reports and ensure Superintendent is completing and submitting in timely manner; prepare and release start packages; track keys and Certificates of Occupancy.
- Review/log walk-through documents; determine quality of completion; calculate/distribute incentive program awards.
- Order surveys, ensure plat maps/schedules are accurate, order field staff equipment (safety, water, furniture, supplies).
- Coordinate and process weekly timesheets for Department.
- Liaison between field staff, new homebuyers and other departments.
- Produce "canned" periodic reports from department systems and spreadsheets.
- Review/distribute/act upon incoming departmental mail; may prepare Department correspondence, agendas and minutes.
- Copy, collate and/or file documents; may organize and maintain Construction policy, procedures & other manual(s); may create and maintain information library.
Education & Experience
- Coursework and/or graduating from accredited college/university in Business preferred. Experience may waive Education preference.
- Over 2 years experience working in construction and/or project management/administrative assistant preferred.
Skills & Abilities
- Detail oriented with strong organizational skills; ability to assess and prioritize tasks in highly active environment.
- Strong communication skills (written and verbal) and ability to deal with individuals at all levels.
- Ability to coordinate with all personnel to assume timely completion of required tasks; conduct follow-up on correspondence.
- Ability to maintain accurate, detailed, comprehensive files as well as maintenance of documentation.
Technical Knowledge & Experience
- Has demonstrable proficiency in word processing, spreadsheet, database and AS400 computer programs.
Physical Requirements
- Typical office environment; may travel to municipalities/public agencies; may encounter noise, congestion, etc.
- May travel to Construction sites where temperature, weather and noise may vary; may encounter electrical, dust, poor ventilation, dangerous machinery and moving objects and toxic conditions.
Additional Responsibilities
The above statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Additionally, an employee's job duties may change at any time, in the company's sole discretion.
Personal Information Collection Notice for Job Applicants
In order to process your application, we will ask you to create an account and provide us with certain personal information, including your identification data (e.g. name, date of birth, driver’s license number, contact details), education information, and professional and employment history. If you have any questions about our privacy policy or would like to learn more, please visit Beazer.com/privacy, which includes a link to an additional notice for California residents and which link can also be visited directly at Beazer.com/Californiaprivacy.
Equal Opportunity Employer
Additional Information
The California pay range for this position is from $60,000 to $70,000 and is eligible for overtime. The exact rate of pay will be based on work location(s), position, and experience level. In no instance will Beazer Homes pay less than the minimum wage.
